Further to the previous article on the Use of Generative AI in MATs and Schools from our sponsor SchoolPro TLC, we encourage you to this review this further guidance to ensure you are AI safe in your School and Multi Academy Trust starting with this checklist.
 
General AI Best Practices

• Verify all AI-generated content for accuracy before use.
• Use AI tools to enhance learning and reduce workload, not to replace professional judgment.
• Stick to school-approved AI tools that comply with data protection policies.
• Maintain human oversight—never rely solely on AI for assessments or decisions.
• Be transparent—let students and staff know when AI has been used in content creation.
• Train staff and pupils on AI’s risks, limitations, and ethical considerations.
  
  

Data Protection and Security

• Never input personal, sensitive, or pupil data into AI tools unless explicitly approved.
• Always check whether an AI tool is open or closed before using it.
• If using AI for decision-making (e.g., profiling students), conduct a Data Protection Impact Assessment (DPIA)
• Update policies, privacy notices, and acceptable use agreements (AUA) as needed.
• Consult the SchoolPro TLC Data Protection Officer (DPO) if in doubt.
  
  

Teaching and Pupil Engagement

• Encourage students to use AI as a learning tool (e.g., research, brainstorming) rather than for completing assignments.
• Educate pupils on responsible AI use, plagiarism risks, and fact-checking information.
• Monitor AI’s impact in classrooms — ensure it aligns with safeguarding and educational goals. 

Quick Staff Guide
What is AI and How Can It Be Used in Schools?
Artificial Intelligence (AI) can support teaching, reduce workload, and improve efficiency. When used responsibly, it can:

• Assist with lesson planning, assessment design, and report writing.
• Automate routine admin tasks (e.g., scheduling, summarising data).
• Provide personalised learning support for students, including SEND adaptations.

However, AI must be used with caution to avoid data breaches, bias, misinformation, and over-reliance.

Key Safety Tips

• Check before you trust: AI makes mistakes—fact-check all outputs.
• Protect student data: Never enter personal or sensitive information into AI tools unless specifically approved.
• Understand AI bias: AI models can reinforce biases—review content carefully.
• Use approved tools: Stick to school-approved, closed AI systems whenever possible.
• Update policies: Ensure AI use is reflected in privacy notices, AUAs, and safeguarding policies.

How to Talk to Pupils About AI

• AI is a tool, not a replacement: Students should use AI to support learning, not to do their work for them.
• Plagiarism risks: AI-generated text needs proper citation—copying AI work is academic misconduct.
• Misinformation awareness: AI can make up facts—students must verify sources before using AI-generated content.
• Think critically: Encourage students to question AI responses and improve their digital literacy.

Who to Contact for AI Support
For any AI-related concerns, training needs, or Data Protection questions, contact your School’s IT or Data Protection Lead, Your SchoolPro TLC Data Protection Officer (DPO).

The proof of delicious healthy food is certainly in the pictures, as you can see here some of their foodie highlights from 2024.  

Because they care, Educatering Team build on their love of food with positive healthy relationships with School Catering Teams.

As well as using the best produce, Educatering also provide two or three-week rolling menus for School Catering Teams. 

​They believe the best way to maximise the uptake in school meals, other than by providing better produce, is by creating exciting meals which the children will enjoy whilst also being nutritional.
​
Menus can be tailored and pupil voice and staff feedback is always well received.  Menus are updated termly or twice a year based upon preferences to move with the seasons allowing more local and seasonal produce to be used .

More Information 

Opportunity to Meet the Educatering Team

​Head of Catering, Rob Stevens will be presenting at the SWIFT School Business Management Professional Community on Tuesday 11 February 2025 AND the SWIFT Estates Management Professional Community on Tuesday 11 March 2025.

The guidance is relevant for leaders within educational institutions, as it outlines the legal and ethical responsibilities involved and helps you to navigate compliance with Data Protection laws, and provides best practices for implementing biometric technologies in a way that safeguards students and staff members personal information.

What is Biometric Data?
Biometric data is a type of personal information. Article 4(14) of the UK GDPR defines biometric data as:

“Personal data resulting from specific technical processing relating to the physical, physiological or behavioural characteristics of a natural person, which allow or confirm someone’s unique identification of that natural person, such as facial images or fingerprint data.”

This means that personal information is only biometric data if it:

• relates to someone’s physical, physiological, or behavioural characteristics (e.g. the way someone types, a person’s voice, fingerprints, or face);
• has been processed using specific technologies (e.g. an audio recording of someone talking is analysed with specific software to detect qualities like tone, pitch, accents, and inflections); and
• can uniquely identify (recognise) the person to whom it relates.

Who Can Consent to Biometric Data
Consent for biometric data needs to be treated differently than other consents and has specific, stringent criteria.

The Data Protection Act gives pupils rights over their own data when they are considered to have adequate capacity to understand. Most pupils will reach this level of understanding at around age 13.
​
However, the Protection of Freedoms Act 2012, which governs the use of biometric data in schools in the UK, has different requirements. Under this Act, the consent of at least one parent is required to process the biometric data of a child under 18. If the child or any parent objects, the school cannot process the child's biometric data.

Schools must notify each parent of a pupil or student under the age of 18 if they wish to take and subsequently use the child’s biometric data as part of an automated biometric recognition system.
As long as the child or a parent does not object, the written consent of only one parent will be required for a school or college to process the child’s biometric information.
​A child does not have to object in writing but a parent’s objection must be written.

What does this mean for MAT’s and Schools?
The decision to implement automated biometric technology is the decision of MATs and schools. However, careful consideration should be taken to assess the purpose of its use, the necessity and proportionality of processing, and consider the potential implications, such as operational requirements, handling of personal information, possible data breaches, and legal obligations.
It is also important for schools to reflect on the ethical considerations around the use of biometric data, including privacy concerns and the potential for future misuse of such data, even when collected in a lawful manner.

Schools should consider whether biometric data is truly necessary and proportional for the task at hand.

Here are some key actions for schools considering or already using biometric data:

1. Conduct a Data Protection Impact Assessment (DPIA)
Before implementing any biometric system, schools should carry out a DPIA to assess risks and determine whether biometric data processing is necessary and proportionate. This should be reviewed regularly to account for any changes in technology or usage.

2. Obtain Proper Consent
Ensure written parental consent is obtained in compliance with the Protection of Freedoms Act 2012. Schools should also have a clear, documented process for managing consent withdrawals or objections from either the student or their parents.

3. Be Transparent with Parents and Students
Provide clear, accessible information explaining how biometric data will be used, stored, and protected. Schools should offer regular opportunities for parents and students to ask questions or raise concerns.

4. Implement Robust Security Measures
Ensure that any biometric data collected is stored securely, with encryption and access controls in place to prevent unauthorised access. Schools should also regularly review their security practices to ensure they remain adequate in light of evolving risks.

5. Choose Vendors Carefully
When selecting a third-party contractor, schools must perform due diligence to ensure that the vendor complies with UK GDPR and has strong Data Protection measures in place. A contract should clearly outline Data Protection responsibilities and require the vendor to carry out DPIAs.

6. Regularly Audit Data Practices
Conduct regular audits of how biometric data is processed, ensuring that all practices remain compliant with relevant legislation. This includes reviewing how data is stored, who has access to it, and how consent is managed.

7. Prepare for Data Breaches
Develop a clear plan for managing data breaches involving biometric data, including informing affected students, parents, and the ICO if necessary. Ensure that all staff members are aware of the procedure for reporting a breach.

By incorporating these steps, schools can ensure they not only comply with legal requirements but also protect the privacy and rights of their students.

For more detailed information, including lawful basis considerations and best practices, please read
​full guidance provided by the ICO.

By Soton Soleye, SchoolPro TLC

We are pleased to bring you this final UPDATE of the academic year 2023 - 2024. 

Associate & Strategic Leader of Teaching & Research Schools (ESW) Roger Pope CBE begins by considering the secret behind the atmosphere of purpose and calm on a recent LSSW Connect Study Tour Visit to Dixons Academy Trust in Leeds and Bradford:

"I was struck by how clearly the leaders articulate what they are doing, why they are doing it and how they are doing it. They speak with a confidence and clarity that is inspiring. They have developed systems that work for every aspect of their operation. They check those systems are working. They invest in staff training and growth. And everything is rooted in the transparent vision and values of the Trust and the individual schools."

And ends with a rallying cry to end the year - inspiring all school leaders and staff to return energised after a good break this summer.

We look back on the 2024 Summer Conference with collaboration at its heart, knowing that some events are worth reliving.  We thank, once again, all our speakers, sponsors  and of course, the delegates for being with us.  
“If everyone is moving forward together, then success takes care of itself.” (Henry Ford)

Primary and Secondary Teachers of Art recently enjoyed their very own dedicated Devon Art Teachers' Conference with an enriching and engaging agenda, plus inspiration from the Bovey Tracey’s annual Craft Festival.

As a thank you to all Governors, but celebrating this one as he prepares to retire, we interview Paul Brooks, Chair of Kingsbridge Community College Governing Body and SWIFT Trust Board who shares his thoughtful insights into education over the past 40 years.
 
With the ever-important issues of attendance, Kingsbridge Research School explains the Education Endowment Foundation’s new guidance on supporting schools with attendance structured around six evidence-informed themes.

Another readable feature is from our sponsor SchoolPro TLC who shares their GDPR and Data Protection expertise in understanding the Birmingham Children’s Services Data Breach and the implications and guidance for school and MAT leaders. 

Our sponsors have been busy too. 
The foodie pictures say it all as Educatering whets our appetites in showcasing their menu of delightfully nutritious and exciting food in its school year wrap up. Lucky schools.
 
Exeter Supply Partnership understands the importance of professional development for teachers, but appreciates access whilst working as a supply teacher or Teaching Assistant is not always easy.
This is why they provide access to FREE courses and webinars to support their Supply Team to keep up-to-date whilst working and to help them to prepare for the next step in their career.

ONVU Learning reflects on excellent teachers creating excellent memories and the characteristics of great teachers. If this sounds like something for you, you can meet and find out more about ONVU Learning in a FREE webinar on Thursday 11 July 2024 from 0830 – 0900. Register here

Wherever you are, we hope that these final few weeks will be enjoyable and fulfilling for you all.   
We are not there yet, but the summer break awaits and we wish you the loveliest holiday and thank you for working with us this year.  

Why did you become a teacher? Which teachers do you remember?

​Our sponsor, ONVU Learning thinks deeply about the dynamics of teaching and learning and reflects here on excellent teachers to inspire the next generation of teachers.

We all remember that one teacher who was more than an educator.
A Mentor, a guide, and a catalyst for personal and intellectual growth.
Their passion for their subject matter was infectious, igniting a similar enthusiasm in you.
They possessed an uncanny ability to recognise and nurture your individual strengths, encouraging you to pursue your dreams with confidence.
 
Their lessons may have extended beyond textbooks, imparting valuable life skills and wisdom that resonated long after the school bell rang. Through their unwavering support and belief, they instilled a sense of purpose and self-worth, with memories of their kindness, patience and innovative teaching methods remaining a source of inspiration.

​​Perhaps it was that inspiration that led you to teaching.

Creating Lasting Impressions
Excellent teachers have the unique ability to create lasting, positive memories for their students, shaping their lives in profound ways. As educators, they transcend the traditional role of a subject teacher. 

Through dedication and enthusiasm, their classrooms are transformed into spaces of inspiration and discovery. They foster a love for learning, ignite passions, and build confidence, leaving an indelible mark on their students.
 
For some, the absence of such teachers in their own education becomes a powerful motivator to be the teacher they never had. These reflections underline a critical truth: inspirational teachers are not only transmitters of knowledge but are pivotal in nurturing well-rounded, motivated individuals who carry their influence long into adulthood.
 
Empowering Teachers for Excellence: Strategies to Create a Supportive, Judgment-Free Environment
Empowering teachers to excel requires a clear vision and a nurturing environment that supports their growth without judgment. Schools must foster a culture where teachers feel valued, heard, and encouraged to innovate; which means creating collaborative spaces for sharing best practice, challenges, and successes.
 
By involving teachers in decision-making processes and policy development, schools can cultivate a sense of ownership and commitment. Recognising and celebrating teachers' achievements can significantly boost morale and motivation.
 
Ensuring teachers have access to necessary resources and a supportive administration creates a foundation where they can focus on what they do best: teaching and inspiring students.
 
Tailored Teacher Professional Development: Introducing Practical, Customizable Tools
Effective teacher development must be bespoke, in recognising the varying stages of a teacher's career and their unique classroom dynamics. Initial Teacher Training (ITT) and the Early Career Framework (ECF) establish foundational practices and habits. However, further professional development needs to be adaptive, helping experienced teachers maintain good practices whilst responding to new challenges, such as changing student demographics.

Practical examples include coaching approaches to fine-tune teaching practices, growing teacher agency to encourage confident, well-chosen risks, and making it standard practice to discuss teaching methods alongside insights from authentic lesson observation feedback. This approach ensures that professional development is not a formality, but a meaningful, growth-oriented process that aligns with the evolving educational landscape.

How is ONVU Learning Supporting Teachers and Schools to Create Lasting Impressions
ONVU Learning’s complete 360-degree lesson capture solution helps educators to reflect, collaborate and analyse the entire teaching and learning process. By using 360-degree cameras, your teachers can capture the entire classroom allowing them to review and share clips of best practice from our web-based platform, to improve teaching techniques and empowering teacher autonomy.
 
Schools across the country have been implementing ONVU Learning to enhance their Early Career Framework programmes, to enhance and scale effective Teacher Continuous Professional Development programmes, and ultimately, to improve teaching standards and learning outcomes.
 
Learning is a complex process in which teachers are pivotal.

If teachers are to be effective contributors to children’s change in behaviours, attitudes, knowledge and skills then they need a tool that helps them see teaching and learning inside their
classroom with clarity and without judgement.

By putting the teacher in the driving seat, ONVU Learning allows you to customise your professional development by choosing which lessons to record, choosing what to share and what to keep private, tag and comment on key moments during your lesson and collaborate with colleagues without taking up valuable resource time.

To Find Out More
Join ONVU Learning at a FREE webinar on Excellent Teachers Create Excellent Memories on Thursday 11 July 2024 from 0830 – 0900.
 
Hosted by ONVU Learning’s Matt Tiplin and Stella James, you will explore transformative strategies that empower teachers to excel in order to enhance student achievements.
                       
You will also look at personalised development plans that combine the best practices of memorable teaching with innovative growth opportunities tailored for teachers.

Our sponsor SchoolPro TLC shares here their GDPR and Data Protection expertise in understanding the Birmingham Children’s Services Data Breach and the implications and guidance for school and Multi Academy Trust (MAT) leaders.
 
In May 2024, the Information Commissioner’s Office (ICO) issued a reprimand to Birmingham Children’s Trust Community Interest Company (BCTCIC) for an inappropriate disclosure of a child’s personal information.
 
This unfortunate incident underscores the critical importance of robust Data Protection practices, especially when dealing with sensitive data related to children and criminal offences.
 
As leaders in schools and MATs, understanding the implications of this reprimand and implementing key actions can help safeguard your institutions from similar breaches.

Overview of the Incident
On 10 November 2022, BCTCIC experienced a significant data breach involving the inclusion of sensitive information about another person in a Child Protection Plan (CP Plan) sent to a family.
This breach occurred within the Child Protection and Review (CP&R) department, which routinely handles both personal data relating to children and criminal offence data.
 
The specific incident involved two neighbouring families.
Family A had raised concerns about interactions between their child and Child X from Family B.
During the formulation of a Child Protection plan, information from a separate strategy meeting with West Midlands Police, containing serious criminal offence allegations against Child X, was inappropriately included and this sensitive data was subsequently disclosed to Family A, resulting in a violation of Data Protection regulations.
 
Key Findings and ICO Reprimand
The Information Commissioner's Office (ICO) found that BCTCIC had violated Articles 5(1)(f), 32(1)(b), and 32(2) of the UK General Data Protection Regulation (UK GDPR).

Articles that mandate personal data must be processed securely to protect against unauthorised or unlawful processing and accidental loss, destruction, or damage.
 
Several key issues were identified:

• Inadequate Policies and Procedures | BCTCIC’s existing policies lacked detailed, practical guidance on Data Protection, particularly regarding the inclusion of personal data in documents like Child Protection plans.
• Over-Reliance on Professional Standards | BCTCIC relied too heavily on Social Work England’s standards, which were not specifically designed for Data Protection compliance.
• Insufficient Training | Whilst BCTCIC provided general Data Protection training, it lacked specific, role-related training for social workers, reducing the effectiveness of the training.   

Implications for Schools and MATs
The ICO have highlighted that Schools and MATs must be vigilant to avoid similar data breaches:
 
1. Develop Robust Policies and Procedures 
Ensure that your Data Protection policies include specific, detailed guidance on handling sensitive personal data.
This should cover what data is appropriate to share and under what circumstances.

2. Implement Role-Specific Training
General Data Protection training is essential, but it should be supplemented with role-specific training.
Staff should understand how Data Protection principles apply to their roles within the context of their setting.

SchoolPro TLC are developing SEND and Designated Safeguarding Lead-specific Data Protection training to help boost staff confidence when responding to information requests.

3. Conduct Regular Audits and Reviews
Regularly review and audit Data Protection practices to identify and mitigate risks.
Look at who the school has shared information with, how much and the method for exchange.

4. Regular Records Review
Create time to review the records you hold, checking the quality and accuracy.
Feedback to staff to support the development of a safer culture within the school.
 
Actions and Recommendations
Based on the ICO’s recommendations and the lessons from the BCTCIC incident, there are specific actions for schools and MATs to consider.

• Granular Standard Operating Procedures (SOPs): Develop detailed SOPs for producing and reviewing sensitive documents such as safeguarding documentation. Ensure these procedures include independent checks for personal data.
• Comprehensive Training Programmes: Enhance your training programmes to include specific modules on Data Protection relevant to different roles within the institution.
• Risk Assessments and Mitigation Plans (DPIAs): Conduct thorough risk assessments to identify potential Data Protection vulnerabilities and implement measures to mitigate these risks. These would be in the form of Data Protection Impact Assessments (DPIAs).
• Regular Policy Updates and Staff Briefings: Regularly update your Data Protection policies and conduct staff briefings to ensure everyone is aware of their responsibilities and any changes in procedures.
• Feedback and Continuous Improvement: Create a feedback loop to continuously improve Data Protection practices. Encourage staff to report any issues or suggestions for improvement.

Conclusion
The reprimand issued to Birmingham Children’s Trust serves as a stark reminder of the importance of robust Data Protection practices, especially when dealing with sensitive information related to children.

By understanding the implications of this incident and implementing the recommended actions, schools and MATs can better protect their data, ensure compliance with data protection regulations, and better safeguard their students.
 
As leaders, it is our responsibility to foster both a culture of Data Protection and Child Protection within our settings, by going above and beyond to ensure the safety and privacy of all individuals whose data you handle. Data Protection is Child Protection.
 
By Ben Craig, Director, SchoolPro TLC Ltd

“If everyone is moving forward together, then success takes care of itself.” (Henry Ford)

This time last week, it was lift-off for the SWIFT 2024 Summer Conference at the new venue of the Future Skills Centre in Exeter. Hosted by Executive Director, Martin Director and Jen Knowles, Director of Teaching School Hubs, delegates fastened their seatbelts for what was to be a supersonic day.

Education South West (ESW) CEO, Matthew Shanks’ welcome set the tone for the conference in considering the current challenges and key themes for schools and leaders - with a call to action for collaboration across schools in the South West.
 
“Our job is to help every single child.”
 
Matthew reflected how alas, the system is not currently built for collaboration due to disincentivizing
league tables and a lack of support and funding for children’s services.
 
However, with ESW the lead Trust for the Kingsbridge Teaching School Hub, Matthew echoed the SWIFT ethos of selfless collaboration that helps to make a better society and fulfils our vision of creating high-quality opportunities for staff to learn, develop and connect. So that all children, especially the disadvantaged, achieve the best educational outcomes.
 
After the fantastic first three years as Teaching School Hubs, the statistics are splendid to behold.
3,295 teachers and leaders have engaged in over 80,000 hours of training with SWIFT that importantly, practicably, and hearteningly has a direct impact on the quality of education and lives of young people in South West schools. And the good news is that SWIFT is committed to building on this successful support.

On that stirring note, the first keynote speaker took to the stage.
​
Presenting on “Why nice isn’t working: why relational currency supports positive behaviour,” teacher, behaviour specialist, author, education reformer and advisor, Paul Dix began by sharing his own experience as a 24-year-old teacher.

​Re-living the case of the humbling home visit to his pupil, Robert; Paul recounted the discovery of his positive notes that Robert had previously crumpled up (and Paul assumed to have been thrown away) and yet were pinned-up on Robert’s bedroom wall, in an otherwise nearly empty home. Heart-rendering.
 
In a talk that was entertaining and energising with visual props, Paul highlighted the importance of relationships being predictable, systematic, consistent and habitual. Think of the primary children who slipped happily into the habit of shaking the hand of their teacher every morning on arrival into class and who were disappointed when she suddenly stopped this hands-on habit. Such was this happy habit, even parents came into school to shake the teacher’s hand as well.

Relational practice begins with the easy actions. The positive noticing, in a pure and nuanced way and it is this emotional currency that leads to trusting relationships.

“There’s no teacher in the world who doesn’t know the power of positive noticing.”

SWIFT works with select sponsors who provide a range of educational services to help boost our high-quality professional development offer to schools.

As the first of the two conference sponsors, Vice President, Matt Tiplin introduced ONVU Learning: deep thinkers of teaching and learning translated into classroom technology.

Teachers are empowered to review their own practice to provide a better methodology by outcome and with his own story as a past teacher, Matt invited the audience to remember a good teacher from their own life.
 
​Find out more about ONVU Learning at the FREE Excellent Teachers Create Excellent Memories webinar on Thursday 11 July 2024 from 0830 – 0900.

Delegates could then choose one of two morning breakout sessions.

Associate Professor at the University of Warwick, Institute for Employment Research (IER) and Founding Director of CareerChat (UK) Ltd, Deirdre Hughes OBE led the session on “Leading with Vision: transforming education for tomorrow’s workforce.”
 
Leadership, is an opportunity to make a difference as transformational leadership.
Even if there is no single way to transform the educational system, it is a line of sight to work. Otherwise, divisions can widen.
 
Deirdre encouraged leaders to find the value in understanding the relevance of education in our fast-changing world of work with spiralling issues, such as multiculturalism and wellbeing.
Find personal development for decisions and pathways and changing attitudes to the workforce for life-long learning and ways to inspire amidst the uncertainty and change. Learn collaboratively with a commitment to projects and how to develop skills for the future.  

​Former Chair of Children and Young People’s Mental Health Coalition, and author of “The Mentally Healthy Schools Workbook,” Dr Pooky Knightsmith led the other breakout session on “A Whole School Approach to Mental Health.”

Pooky outlined the following six areas of focus in schools with lots of helpful tips and invited the audience to consider where they fit on a scale of 1-10:
 
1. Staff are Happy and Healthy
If schools do not get it right for staff, it is challenging to get it right for children and community. 
Leaders are role models and look after themselves first as children learn from what they see adults seeing and doing and sustainable change must have staff at its heart.
Happy staff feel heard: their opinions matter, whatever their background and diversity. 
Happy staff are mentally and physically healthy.  Think about small changes to ensure staff get fresh air, access to healthy food, have time to eat.

Think how you acknowledge teachers' workload.
Mastery is every member of staff turning up to do their job and do it well, which in turns supports their wellbeing. Passion will make the difference in our job and help to connect with colleagues.
Look beyond Ofsted and ticking boxes. 
 
2. Our Setting Feels Safe and Welcoming
The biggest difference to support a child is a calm adult. 
Meet children with a smile.  Walk through your school in the shoes of a stranger and be honest about all the things you see/feel/hear/smell. 
Children need to know their school is safe place. 
​
Make your school a calm environment that meets the needs of neuro-divergent children.
Be predictable.  Meet the needs of all children and look out for the quiet students too.
Be brave to share when things do not go quite right.  Be an authentic and brave leader. 

Educational journalist, former teacher, and co-founder of Teacher Tapp, Laura McInerney presented the next keynote on “Education Trends.”
 
It was Laura’s form tutor and Teacher of French, Miss Watson who inspired her to become a teacher; noting that the best teacher gets you an A*, even when you do not necessarily like the subject. 

It was Miss Watson who brought a newspaper article into school on Laura’s favourite author, Terry Pratchett and her positive noticing made Laura want to be a Miss Watson - and she has followed her example ever since in always wearing a jacket.

Ten years ago, Laura’s yellow jacket (plus yellow six-inch heels) had a special outing when she was taken to court by Michael Gove and Dominic Cummings for being "vexatious" about a Freedom of Information Act request on the hot topic of free schools. (A longer and highly entertaining court case story cut short, it ended well for Laura).
 
Teacher Tapp came about from Laura’s editorials in Schools Week based on discussions on a minority of teachers and schools. In 2017, Laura combined forces with Professor Becky Allen who wanted to survey teachers to gather data and the dynamic duo created the highly popular and successful Teacher Tapp. Signed-up teachers are sent daily questions that gather data and help to stop misinformation and spot trends. One of the most controversial questions, would you believe, is whether the school provides free tea, coffee and milk. 

Turning to another popular conversation topic for us all, the weather, Laura related her own experiences of living in Michigan, part of Tornado Alley. Unlike the UK, where the weather stops play, and people get angry, in the USA, everyone stays at home and does not get angry.  The same could be said of reactions to education policy.  When the weather turns stormy, we need to change the response, and seek shelter until it has passed. There is no point shouting!
 
With her evident instincts for spotting trends, Laura considered some of the big challenges in education with simple causes.

Looking to the future, Laura looked to the past and reflected on former Education Secretary, George Tomlinson in post after World War II from 1948 and 1951. Facing bombed schools, a high baby boom in 1946 and no university graduates in his inbox, he made the decision to raise the school leaving age. 
It was considered outrageous. Not least from an Education Secretary who had not attended secondary school. 

However, it was a timely reminder to us all with the shared purpose to provide an education for all children and young people.

The metaphorical tornadoes are coming, and it is for schools to try and work out the response.

After that insightful weather warning, SWIFT Delivery Partner at Tarka Trust, Andy Ogden introduced the benefits of SWIFT Membership and highlighted the value of professional development as an investment in staff and the school.
 
Further to the questionnaire to schools at the end of last year, in the next school year, new programmes on offer will be directly related to feedback from colleagues. New Professional Communities will be an opportunity for teachers to access a network in their phase/subject to support their development. Paul Dix and Tara Ellie will also be leading a session on “When the Adults Change – Behaviours Change.”

Looking to support teacher recruitment within the South West, this year, SWIFT has been working with Exeter Consortium/South West Teacher Training, Plymouth Marjon University, SWIFT Teacher Training and the University of Exeter on an Initial Teacher Training (ITT) Area Strategy.


The initiative requires all Teaching School Hubs (TSHs) to deliver new strategic roles to support local ITT delivery across their area as an important regional role working with schools and accredited ITT providers to understand the local market, context and challenges. TSHs can also offer information and support to schools who wish to engage in ITT for the first time or to increase their engagement in ITT.
 
Led by the ITT Strategy Team, Andy Ogden, Fiona Bosley and Matthew Wharf who are working together to develop a collaborative ITT Strategy to support the next generation of teachers. 

This year SWIFT has been evolving our Diversity, Equity and Inclusion (DEI) endeavours so that it is intentional and integral to all that we do. Further to an advert to schools and partners earlier in the year appealing for volunteers from all backgrounds who wished to connect their experience and enthusiasm for DEI, the Diversity, Equity and Inclusion Partnership Group was born. Krisha Gandhi, Caroline Leigh and Tom Pether attended from the Group and shared how their work is shaping up.

Our very own Roger Dimbleby (Pope) led Question Time with questions including what priorities would panellists propose for the new Education Secretary on Friday 5 July 2024; what would creativity in the curriculum look like, and whether there is a future for written exams (expanded to writing in schools).

The final question: What gives you optimism for the future of education, certainly maintained the momentum of the conference with panellists celebrating schools and Trusts coming together to work through challenges, schools as relational places, overcommunicating the positives messages, sharing joy, talking to families and believing in staff who care.  

Continuing the caring theme, second conference sponsor, Goosemoor Educatering, Head of Educatering, Rob Stevens whet our appetites for the lunch feast that was the follow with an introduction to their bespoke food service for schools. Rob told how he was leading an onboarding session at a school and a child asked her mother if the food tasting was free. Speaking from the heart, Rob shared his pride in how good food makes a difference to all families and knowing children are going home “with full bellies.” Not dissimilarly, conference delegates were to go home having eaten a delicious lunch and we are grateful to Goosemoor Educatering for a feast.

The first of the afternoon breakout sessions was led by Chief Executive, Paul James and Director of Inclusion, Katherine Walsh at the River Learning Trust on “Leading Inclusion: What works?”

The River Learning Trust spans big secondary schools to small primary schools in a high pupil premium area with complex learning and disability needs. The Trust have aligned autonomy, but are not “a cookie cutter Trust” as that would not be a good fit for the diversity of their schools.

An increasing number of children have special needs. 52% who have EHCPs are in mainstream education, and year-on-year there is a 1% increase of children with SEND in mainstream schools. This brings inevitable challenges.

It is important firstly, to boost staff confidence and to support teachers to develop this confidence and secondly, to distribute leadership as the SENDCO cannot be the font of all knowledge. Rather than the SENCO leading all parent meetings, the Form Tutors can also lead and who has a holistic overview of the child and consider how Teaching Assistants are deployed.
 
The Trust have an Inclusion Strategy that is built on knowing schools well and understanding the school context.

The Education Endowment Foundation makes the following five key recommendations to meet the needs of children with SEND:
 
1. Create a positive and supportive environment for all pupils without exception.
2. Build an ongoing, holistic understanding of your pupils and their needs.
3. Ensure all pupils have access to high quality teaching.
4. Complement high quality teaching with carefully selected small-group and one-to-one interventions.
5. Work effectively with Teaching Assistants. 

There is no magic SENDCO tree. We have to make it a motivating, engaging and wonderful job as a role that can make a huge difference.  SENDCOS can move into Headship as SEND runs through all we do.

• Be proactive in planning and be aware that almost three quarters of learners with SEND are likely to have difficulties with elements of:
• Working memory
• Language development
• Executive functioning, e.g. planning, personal organisation, prioritising, self-checking, flexible thinking, impulse control and emotional regulation.

 
Be prepared to do things differently. 
Walk into lessons and think ‘which child is this lesson not working for.’

The second afternoon breakout session was led by CEO of The Woodland Academy Trust, Nav Sanghara on “The Art of Compassionate Leadership.”
 
“It is important to be a kind leader. But it is also important to focus on execution and do hard things. This is about how to do hard things in a human way.” (Raasmus Houggard)
 
In a talk that was infused with wise and wonderful mantras, Nav considered what compassionate leadership looks like. Leaders need to be kind to themselves in the first instance so that they bring energy into their leadership.
There is value in knowing and overcommunicating your purpose and redefining and re-evaluating this purpose.

With a calm tried and tested wisdom, Nav encouraged leaders to have a core principle and to live by your values that drives actions and decision-making and connects with your organisation. Model these values to children and staff. “Who we are is who we lead.”  Psychologically safe teams have real and open conversations. Build one culture and trust together with equity and collaboration and understand the shared vision as a promise to staff and children. 

The final keynote speaker was to end the conference on a moving high.
​
For nine years Chris Lubbe was Nelson Mandela’s bodyguard after a chance meeting and a five-minute interview, followed by a gruelling six months training with the SAS.

Speaking on “My Journey from Apartheid to Truth and Reconciliation,” the audience listened intently as Chris shared his first-hand story of working closely with the revered Nelson Mandela. It was a way for us to feel close to the brave leader who devoted his life to bring apartheid to an end in 1994.

Chris spoke with a heart-stopping serenity bringing to life the Nelson who did not believe in black and white; who showed no anger for his imprisonment and maltreatment; but with an enduring charisma and belief in forgiveness as the key to freedom, he reached out to bring everyone together.

As his boss and mentor, Chris recounted how Nelson once told him to write down all the angry things in his heart and then told him to put the pieces of paper onto the fire to burn. 

Describing his own upbringing in a shanty town, finding thrown-away books to read in the local dump, the two-tier education system and segregated beaches with demeaning signage to match. The stories flowed with a serenity that comes from an inner peace perhaps, and the courageous re-telling. Yet the horrors of the police still sent shivers down our spines. Eight-year-old Chris witnessed the shocking treatment of his diabetic mother taken ill on the bus and pushed off a WHITES ONLY bench by the police that led to three months in hospital in a coma and a long recovery.
 
As a child, Chris bought a map of the world and once a month he wrote to world leaders to ask for their help – including our very own late Queen. Chris was angry, but wanted to do something to inspire peaceful change. As a young man, alongside anti-apartheid and human rights activist, Archbishop Desmond Tutu, Chris stood tall as a peaceful protester, even when it led to arrests and imprisonment and torture. Terrible times. 
 
Fast forward to working for Nelson, there were however, moments of glamour.
Chris met many celebrities during his time with Nelson – including the Spice Girls who were most miffed when Chris pretended not to know who they were (on the advice of his boss!).

But it was at a dinner with the Queen that reminded me of many of the values shared at the conference of hope, compassion and collaboration. A silver platter was presented to Chris. Inside, the envelope was another envelope and inside that envelope was Chris's letter to the Queen that he had written as a boy.

A faithful letter writer, the Queen had replied to him, as well as writing regularly to other world leaders for their support. The South African authorities had obviously intercepted her reply to Chris that he never received until that grateful moment all those years later. 

To echo the warmth that enthused our SWIFT 2024 Summer Conference, we thank all our speakers for their thoughtful presentations and for bringing a meaningful momentum.

We also thank our delegates for making time and for sharing in the event with us.

A grateful thank you to our sponsors and exhibitors: BCR Associates, CiCI Empowering Careers, Goosemoor Educatering, InVentry, Nasen, ONVU Learning and PHP Law for attending the day and spending time speaking to our delegates about their products and services that add value to schools and thank you to Conferences Southwest for their organisation. 

Finally, we thank Mark Drew and Robin Scott from our partner, Exeter Consortium Schools' Alliance, for their excellent conference administration and making it all work so well.

It is the penultimate UPDATE newsletter for this academic year 2023 - 2024 and we hope that there will be something of interest for you in this June issue.

Associate & Strategic Leader of Teaching & Research Schools (ESW) Roger Pope CBE gets into TikTok and the #WorkTok trend that leads to thoughts on today's workforce with reference to Professor Thomas Roulet at the Cambridge Judge Business School:

"He argues that what has changed is not a willingness to work hard, but rather what we now ask from work. Our work has become a more significant part of our lives. The demands on younger generations are greater than those on older generations. They are asked to give more - and so they ask for more in return."

As we will soon have completed our first three years as Teaching School Hubs, we tot up the numbers of colleagues who have engaged in over 80,000 hours of training with SWIFT and muse on the direct impact on the quality of education and lives of young people in South West schools. We also share some of the benefits from our recent wellbeing in the workplace training with ACAS.

Our interviewees this time are Krisha Gandhi of Cranbrook Education Campus and Tom Pether of East Allington Primary School and also valued co-Chairs of the SWIFT Diversity, Equity and Inclusion Partnership Group. 

Kingsbridge Research School enlighten us with The Education Endowment Foundation’s new and updated Guide to Effective Implementation and highlight the changes.

Understanding that Health and Safety is a fact of a life and practical awareness is essential for schools, our sponsor SchoolPro TLC has recently added SchoolPro Safety to its arsenal of services to schools and you can find out more about their services.

Other sponsor news. ONVU Learning considers whether cameras in the classroom means Big Brother is watching you (spoiler alert - no! It is much more exciting in the 21st Century). Remember, you can meet ONVU Learning in a FREE Excellent Teachers Create Excellent Memories Webinar on Thursday 11 July 2024 from 0830 – 0900 and also at our Summer Conference on Thursday 13 June 2024. 

Educatering have been busy showcasing their food and bespoke menu service at conferences across the South West and bring more enticing foodie delights that are enjoyed by many children, young people and staff in school across the South West - and beyond. You will also meet them at the Summer Conference and feast on their food.

Exeter Supply Partnership provides some super-helpful-positive guidance on how to be a Supply Friendly School. It makes sense. See how many your school can tick off.

As always, we wish you a rewarding final half term and thank you for working with us.   

With the Summer Term well underway and a Bank Holiday afoot, we are pleased to bring you this May issue of UPDATE.

Associate & Strategic Leader of Teaching & Research Schools (ESW) Roger Pope CBE opens with thoughts on the different contexts for teachers, doctors and surgeons:

"Think of the complexity of a school, where in a class, 30 people are all interacting with one another, or a school where hundreds are interacting. Factor in the added complexity of the family and friendships context. The fact that every child learns slightly – or even hugely – differently, brings an infinitely varied range of previous learning and experience to any given moment in a lesson, an infinite range of emotional responses and is growing and changing by the day…hour…minute. Add in the complementary complexity of the teacher"

​Read some of the highlights from the The MaternityTeacher PaternityTeacher Project and WomenEd The Mother of All Pay Gaps Conference and the Summer Term Estates Management Professional Community.

Newly appointed Regional Lead for the South West for Whole School SEND, Emma Vyvyan Find shares some of her good intentions in our interview and their professional development offer to support you and your children and young people.

Helen Thorneycroft from the Kingsbridge Research School guides on teachers emphasising the ​‘Why’ while modelling: ​“Teacher discussions that allow students to elaborate on their ideas or their methods, to reason out their thinking and question their strategies, have been associated with progress measured in the form of improved test scores.”

Sensitive to staff data sharing in mental health emergencies, data experts SchoolPro TLC outline essential guidance based on recent updates from the Information Commissioner’s Office (ICO) and provides some key takeaways for you.

Our other sponsors provide details of their services. 
Educatering awakens appetites with new menus this Summer Term and photos to prove it and also prove their local credentials with supplier appreciation for their valued partnership with Dartmoor Farmers, who have been farming the land for thousands of years and who provide beef and lamb for school lunches.

ONVU Learning considers the merits of teacher-led continuing professional development and championing autonomy in professional development and challenges traditional professional development models. You can meet ONVU Learning in a FREE Excellent Teachers Create Excellent Memories Webinar on Thursday 11 July 2024 from 0830 – 0900 and at our Summer Conference on Thursday 13 June 2024. 

And Exeter Supply Partnership Teacher provides top tips for getting into primary supply teaching with their professional support and care. "There are many supply teaching agencies out there, so you need to find the one that suits you and your needs best."

We wish you a fulfilling remainder of this term and a lovely Bank Holiday weekend. 

On Wednesday 20 and Thursday 21 March 2024, our sponsor, Lyfta is offering FREE live lessons to bring the world into your classroom (see details below).

Travel (virtually) to Jordan and spend time with farmer, Hassan as he battles the decline of the Dead Sea with the looming threat of sinkholes all around his farmlands. You will also be able to take a wider look at the issues of water security in a region affected by historical and ongoing conflict and learn why the River Jordan is special to half of humanity.

Booking

Complete the booking form below to select one of the following time slots:

• Years 5 - 8 | Wednesday 20 March 2024 at 1100 
• Years 1 - 4 | Wednesday 20 March 2024 at 1400 
• Years 1 - 4 | Thursday 21 March 2024 at 1100 
• Years 5 - 8 | Thursday 21 March 2024 at 1400 

 
If you have yet to sign-up for a Lyfta subscription, you can set up a starter account on the link below, which will allow you to access supporting resources ready for the live lesson. 

As part of their experience within the education sector, our sponsor SchoolPro TLC provides the role of Data Protection Officer (DPO) as a service for schools.

​The SchoolPro Team have been receiving a number of queries from schools about the issue of sending home flyers for third-party organisations by email or post.

See below for their updated guidance on sending out communications from third-party organisations to parents. The team are able to draw on their knowledge as former school leaders, as well as their DPO expertise.

Your school, for example, might be thinking about sending home a communication about local community events or third-party activity providers. Email is often used by schools for this, although SchoolPro TLC have reservations due to email being subject to Privacy and Electronic Communications Regulations (PECR) and additional consent requirements.

Here are the various implications of each option for sending communication home and what requirement you should meet:

Postal Leaflets in School Bags
The process for sending postal leaflets via school bags is not subject to the privacy and electronic communications regulations (PECR), which means consent is not required.

The school can rely on a Legitimate Interests lawful basis and perform a Legitimate Interests Assessment (LIA) for the overall practice of sending out these mailings. It is crucial that parents are informed about this process and have the clear option to opt-out. The school needs to ensure that parents are aware of their rights and the school’s processing activities through clear communication, such as a statement in a parent newsletter. This approach negates the need for separate LIAs for each third-party organisation's materials being sent out.

In order to notify parents about this processing, the school could add the following into a parent newsletter (or similar) – words to the effect of:

"we will occasionally send home flyers from trusted third parties such as the local authority in pupil bags. This is to make you aware of events, activities, services and products that we think may be of interest to you or your family. Please let us know if you object to this and we will ensure that you don’t receive this information.”

Electronic Communication (including Email)
There are two distinct categories regarding electronic communication:

1. Direct Marketing Messages
These include communications where a paid service is being offered, or there is fundraising or similar activities involved. Examples include services like school photography or extracurricular activities run by external companies that require payment. These types of messages require prior opt-in consent from the recipients, and it must be straightforward for them to withdraw consent at any time.

It is important to ensure that this consent is specific, informed, and unambiguous.
The school should not use opt-out forms for these types of communications; instead, an explicit opt-in mechanism should be in place.

2. Promotional Messages Not Classified as Direct Marketing
This category includes communications that can be considered part of the school's or trust's legal function as a public body and do not have a paid-for element.

Examples might include free educational opportunities from the local library or informational leaflets from the NHS. These messages do not require prior consent but fall under the 'public task' legal basis. While upfront consent is not needed, parents should still be informed about these communications and have the ability to object to receiving them, akin to the opt-out process in legitimate interests. Similar notification to that quoted above for the school bag method could be used to ensure transparency.

In Summary
For non-commercial promotional messages sent by electronic media, and leaflets (commercial or otherwise) in school bags, consent is not required upfront, but there should be an option for parents to opt-out or object. Schools must inform individuals about this processing beforehand, maintaining transparency and adhering to data protection principles.

For commercial promotional messages sent by electronic media, including paid-for services or fundraising, schools must obtain clear, opt-in consent from parents before sending these communications.

By distinguishing between these types of communications and applying the correct legal basis for each, schools can ensure compliance with data protection regulations while keeping parents informed about relevant services and opportunities.

This marketing definition might be helpful clarification for you.
Direct marketing is any type of advertising or promotional material aimed at a particular person.
​Mass marketing, such as an advertisement in a magazine, is not aimed at anyone in particular.

We hope that you find this advice helpful and the SchoolPro TLC Team are available should you need further guidance and support. 

With thanks to Director Ben Craig and the SchoolPro TLC Team.

For Katie, education has always played an important role in her life, and after finishing her Master’s in Education and gaining her teaching certificate, she taught fourth grade, and then two years later, second grade in a mountain town in Northern Arizona. After moving from Arizona to England, Katie joined Exeter Supply Partnership in 2018 and was soon offered a temporary contract at a local primary school in Exeter. Katie returned to ESP in 2021 and again was soon snapped up for a short-term contract before returning again in September 2023.
 
Why did you choose to become a supply teacher?
After moving to England, I volunteered at a primary school in Exeter to gain experience of working in the classroom over here. The school then advised me to apply to Exeter Supply Partnership so that they could book me for their school as a supply teacher.
 
Why did you choose Exeter Supply Partnership?
Because ESP is a not-for-profit organisation and the school, I volunteered with recommended ESP.
 
What is your favourite aspect of being a supply teacher?
I have enjoyed working as a primary supply teacher. I love the fact that you can go to different schools and see how they operate, and also gather lots of ideas. I have a note book that I use to record new ideas. I was at a school the other day and the teacher had planned an incredible lesson. I asked the school if I could take the planning sheet with me to use elsewhere as a resource. Supply is also a great way to meet other educators.
 
What are your favourite/most useful resources to use?
I have a subscription to Twinkle that I use occasionally and I always take a couple of story books with me that I can use as the basis for a lesson.
 
How do you prepare for your bookings?
I always have a look at the school documents ahead of attending such as the behaviour policy, marking policy and safeguarding policy. In my note book I have a section where I ensure I have the start and finish times, the name/s of the Designated Safeguarding Lead and any other useful information. Once I have attended a school, I will add any useful information to my book that could be helpful for my next visit.
 
What approach do you take when you are attending a new school?
I will look at the documents and policies for the school. I will also look at the school website, which will often give you a feel for the school and how they operate. Sometimes when you arrive at a school, they may want you to cover a different age group than originally planned, so it is important to always go with a ‘can do’ attitude and an open mind.
 
Would you say supply teaching is an enjoyable/fulfilling experience?
Yes, I love it! I like going to new schools and meeting new groups of children. Some people might think that supply teaching is lonely, however I do not find this to be the case as staff in schools are really friendly and I also find that there are very often other ESP teachers working in the same school as me.
 
What advice would you give to a teacher who is new to supply teaching/ considering supply work?
I would say that it is different than having your own classroom, so make sure that you are flexible and take every day as a new adventure. If one day does not go so well, give it another go. Always be open for new experiences and your next adventure.
 
How do you manage the uncertainty of supply work and the possibility of not having work on some days?
This can be tricky; however, I have been very fortunate in that I have been booked on most of the days that I have wanted to work. On the occasions that I am available for short notice bookings, I get up early so that I am ready for a booking. I always try to have a plan ‘B’ so that if I do not get a booking, I will have something else to do with the rest of my day.
 
Would you recommend ESP to other teachers? If so, why?
I could not recommend it highly enough! I am always recommending ESP to others if they are thinking of doing supply teaching.

The ESP team have always been the most welcoming and caring people to work with; they take really good care of us and are always so supportive. 

Exeter Supply Partnership is a Community Interest Company set up by the member schools of Exeter Consortium, one of SWIFT's Delivery Partners, who also manage and inform the running of the organisation.

When we start attendance work with our schools we always talk about the ‘journey’ that we are about to embark on. There a few quick wins when it comes to attendance improvements and it is the robustness of policy and the rigour in which the policy is carried out that makes the lasting impact.
 
The Starting Point
When I first met the Attendance Lead at this particular Infant School in Gloucestershire, it was great to see the drive they had in improving the attendance of the children.
 
Our starting position was comparable with the national picture, with whole school attendance sitting at slightly over 94% for the 2021 - 2022 academic year.
 
However, rates of persistent absenteeism and vulnerable group attendance, specifically Free School Meal (FSM) and Pupil Premium children (PP), had been below the national average over the previous years and both of these aspects were raised in the schools IDSR.
 
So where did we start…?
The initial attendance audit focused on key areas:

• Policy
• Attendance monitoring
• Interventions
• Communication
• Safeguarding

Following this, an Attendance Action Plan was produced that was to be monitored by the Attendance Lead and other members of the leadership team, along with the Governors.

Putting the Actions in Place
A new policy was launched in line with the Department for Education (DfE) guidance for September 2022, with staff undertaking training to understand their roles and responsibilities in achieving good attendance for all children. The children were spoken to in assemblies and SAM (School Attendance Mascot) was launched, where the best attending class each week got to look after SAM for the following week.
 
Parents and carers were sent an attendance letter signposting them to the new policy and class attendance was reported on each week in the school newsletter. Communicating with all stakeholders in this manner set the benchmark for the expectations of all.
 
The monitoring of attendance was moved from fortnightly to weekly with a key focus on persistent absenteeism and FSM/PP children. The leadership team added this to their weekly agenda and each child was ‘banded’ with specific interventions implemented at each stage. For example, if a child dropped below 95% attendance, a letter was sent home informing parents that their child was now below the national average for attendance and informing them how the school could support them in ensuring their child’s attendance improved. The word ‘support’ changed the thinking of parents as previously, parents looked upon attendance communication as a negative (much like behaviour…but that is a different discussion!).

With those systems in place, this led to ‘early intervention’, and positive, supportive attendance discussions took place far earlier and prevented that downward trend continuing.
 
Attendance was now a daily discussion with positive connotations. This enabled the ‘profile’ of attendance to be raised and developed a culture of good attendance, which in turn led to better outcomes for the children.
 
I visited the school termly to meet with the Attendance Lead, to view attendance data, discuss progress and improvements in-line the Action Plan. 

Impact
Due to the comprehensive policy and the robustness that sat behind it, with all stakeholders playing their part, attendance in ALL areas showed an improvement.

• Whole school attendance sat at 1.1% above the national average (week 26 national data from the DfE – July 2023).
• Year-on-year attendance data looked very good: Year R 2021 - 2022 93.05% – Year 1 2022 - 2023 95.27%, whilst Year 1 2021 - 2022 94.51% increased to Year 2 2022 - 2023 95.65%.
• Persistent absenteeism sat at only 4.8%, down nearly 8% from the previous year and slightly over 12% below the national average at 17.2%.
• FSM/PP attendance came in at 93.4%; which was a marginal gain of 0.5%, but still sat above the national average.

So, What Next?
You often see the phrase “eat, sleep, repeat.” But when it comes to attendance, it’s “policy, procedure, repeat!” Yes, there will have to be some modifications for certain individuals; but, for the majority of the children under your stewardship, you need to get the basics right when it comes to attendance.

How Can SchoolPro TLC Help You?
Our Attendance Consultancy Team can help to build capacity in your setting by taking both a strategic and a hands-on approach to attendance. This can include supporting attendance reviews, analysing your data and advising on practices to help identify the best use of your resources and we can also support these plans where necessary.

Our main objective is to ensure young people achieve the best outcomes and we offer the assurance that detailed and accurate evidence and logs are maintained at all times, should they be required for the future.

By Richard Morley, Director at SchoolPro TLC​

Our sponsor SchoolPro TLC provide some helpful and current advice about confidential references and subject access requests.   

When it comes to subject access requests and exemptions, it is important to understand the various exceptions that apply to certain types of personal data.

One specific exemption relates to confidential references. According to the Information Commissioner’s Office (ICO) and the Data Protection Act 2018, personal data included in a confidential reference is exempt from the right of access in specific circumstances.

The exemption applies to references given or received for the purpose of prospective or actual education, training, employment, volunteer placement, appointment to office, or provision of services by an individual. It is important to note that this exemption only applies to references that are provided in confidence.

To ensure clarity in your documentation, especially for educational references, it is advisable to state explicitly that all references will be treated as confidential. This should be communicated to both the individuals providing the referees and those providing the reference itself.

For example, instead of a simple instruction like “Please provide details of two referees.”
You can modify it to convey that all references will be treated as confidential.
A revised statement could be: “Please provide details of two referees. All references will be treated as confidential.”

If your references are considered confidential, you will need to ensure staff dealing with subject access requests are aware of, and have adequate guidance to follow in order to prevent accidental release of your confidential references.

Understanding these exemptions and clearly communicating the confidentiality of references will help ensure compliance with Data Protection regulations and maintain the privacy and trust of individuals involved in the process.

By Ben Craig for the SchoolPro TLC Team 

If you are interested in this topic and wish to find out more about working in this area, you can find out more about how you could Make a Difference with SchoolPro TLC.   

Your gateway to a LIMITLESS future.

We are pleased to welcome our new sponsor, Volt Entrepreneurs who join us this September.

Volt powers entrepreneurship in young people, starting with the mindset, that crucial piece of positive thinking that underpins all success and continues on to enable young people with the professional skill set of today.
 
Using tried and tested experiential learning methods and with a proven track record, Volt offers the Short Circuit, a short online programme, and the Volt Circuit, an in-person enrichment programme during term time or as an intensive few days during school breaks.

Students learn about effective communication, time management, and leadership, and gain the confidence of acting on ideas, recognising opportunities, and how to start their own business.

Entrepreneurship can change your life.
The earlier you start the better!

The five key benefits of entrepreneurship ensure that “you can”:

1. Use your ideas to improve the world.
2. Be resilient and comfortable outside your comfort zone.
3. Choose your own life-style.
4. Surround yourself with like-minded, creative, dynamic people.
5. Become financially free.

The 5As framework supports and mentors young people to achieve their aspirations as entrepreneurs, intrapreneurs and successful professionals, of any description.

Volt cohorts say that they “feel more confident about everything…[and] know where to start with making my idea come true” and how Volt has “changed the way I look at my future career.”
 
Teachers who work with Volt report on the dramatic change in their young people.
“Your workshops are inspirational and I know they will benefit from your wealth of experience as [they practise] the skills they desperately need.”

​On Wednesday 17 and Thursday 18 May 2023, 304 classes from schools across the UK and beyond (some 9,000 students) - including some here in the South West - participated in the latest Lyfta live lesson. Students had opportunity to explore Lyfta storyworld, Keep London Smiling, where they met Sylvain, a Transport for London station officer who moved to London from Côte d'Ivoire via France. Sylvain has made it his mission to bring smiles to the faces of commuters who pass through his station to create a sense of community. Through small acts of kindness and conversations, Sylvain is able to make others feel happy and more connected.
 
During the live lesson, students delved into themes linked to British values, with a particular focus on mutual respect and understanding and celebrated the rich diversity of British society, whilst reflecting on the significance of experiencing different people and places.
 
Lyfta’s in-house teacher Noel started the lessons with some discussion about London, the backdrop of the Keep London Smiling storyworld. Did you know that London is home to around 10 million people, with an astounding 250+ different languages spoken? This fascinating glimpse into London's diversity set the stage for students to share their knowledge of the city and its special places. Students were asked what they knew about the city and its landmarks - some of their responses are shown below:

Through immersive 360° scenes, students were then transported to Sylvain's world, witnessing the heart-warming impact he has on the commuters passing through his station and watched the documentary "Sweet," which explores Sylvain's story.
 
This inspiring film sparked profound reflections amongst the students, who highlighted the universal power of kindness and compassion:
 
“A smile costs nothing and it speaks every language”
“His level of kindness is something we could all replicate”
“No matter where you are you can be kind”
 
What made these lessons even more impactful, given the theme of diversity in the UK, was the participation of students from across the country and beyond. We heard from students from schools in Cardiff, Portsmouth, Canterbury, Newcastle, and Bletchley Park - as well as from Murcia in Spain.

It was wonderful how students shared insights about their local communities, unique landmarks, and the diverse cultures that make their communities special. We heard about La Manga beach in Murcia, the historic dockyard in Portsmouth, the Haribo factory in Pontefract and the sense of community in Doncaster.
 
Lyfta live lessons have been delivered to a total of 1,500 classes in the last 12 months (some 45,000 student sessions). These live lessons, delivered Lyfta’s resident teacher via Zoom, bring together schools from different regions for a shared Lyfta experience. No preparation is required, teachers can just sign up and join via a link on the day.
 
There are more Lyfta Live lessons in the coming weeks.
Sign up below to be notified for the next dates.
 
Lyfta are also exhibiting at the SWIFT Summer Conference on Thursday 15 June 2023.
So, if you are attending, be sure to speak with the team there!
 
Report by Penny Othen, Director of Marketing at Lyfta

We are pleased to welcome our new sponsor, Praestantia Technology who will be working with us to provide a wide range of IT support opportunities to our schools and Trusts.

The Praestantia Team have a background in education and offer exceptional IT and audio visual solutions designed exclusively for education settings, including:

• School IT Support
• SIMS Support
• Broadband & Online Safety
• IT Security
• School Servers & Backup

It is intended that our SWIFT sponsors bring relevant value to our Schools and Trusts with their products and services and we are pleased to welcome Praestantia Technology.
Sponsors also support and help SWIFT to invest in our CPD programme to bring high-quality and meaningful speakers and programmes.     

Wednesday 22 and Thursday 23 March 2023 at 1115 and 1400 

We understand that pressure on budgets and staff time is making it increasingly difficult for schools to offer students a broad range of experiences. With school trips and other enrichment activities sometimes seen as expensive and resource-heavy for a regular basis, children can miss out.
 
As part of the countdown to Earth Day, our sponsor, Lyfta would like to invite classes in your school to join them for an exciting FREE live lesson and go on a virtual journey to Ethiopia to explore themes of sustainability, creativity and inventiveness. 

The live lessons are taking place on Wednesday 22 and Thursday 23 March 2023 at 1115 and 1400 (on both days). 

As the live lesson is led by Lyfta, there is no teacher prep work required.
You only need to sign-up and join with your class on the day via Zoom!

There will also be an exciting opportunity for students to be part of the Lyfta Earth Day competition with the chance to win a book bundle worth £100.
​
Exposure to Lyfta’s rich human stories is helping young people across the UK build their cultural capital, curiosity and oracy, as well as develop vital knowledge, skills and understanding.
​
It provides the opportunity for pupils and students to be exposed to people, places and perspectives to whom they might otherwise not have access, in a highly accessible and cost-effective way.

Our sponsor Lyfta recently presented at our SWIFT Character Education Professional Development Community on the topic of "Flourishing for All – Implementing and Embedding."

Character Education is one of the core Lyfta focus areas, and is at the heart of education - and it could be said to be our true legacy as teachers.  Lyfta considers here how character and values-based learning can be made part of the curriculum.

When I ask teachers this question, they often focus on those who were kind or caring or passionate. Qualities and values that went well beyond knowing their subject well.

As teachers, we want to help young people realise the best version of themselves, particularly in our ever-changing world. Character and values-based learning equips students for the future and sits at the heart of what we do as educators, but it's not always easy to embed it into classroom practice.
 
When I was working as a secondary teacher, my Headteacher used to encourage us to ‘teach the children in front of us’. Sounds obvious doesn’t it? But ultimately, we often teach to our own style, our own tastes and preferences. What we have to do is consider every individual we have in front of us and what they need, based on their experiences.  

Academic, Rudine Sims Bishop, explored children’s literature and the extent to which children's literature is written by African American authors and represents African American characters.

In her work, she advocated for books to become more than simply windows, allowing us to look in at other people. Instead, she suggested that stories should act as mirrors, allowing children to see themselves reflected back at them and even better is when they act as sliding glass doors, allowing us to step into another's life – to experience what they do, and learn to empathise with them.

As teachers, we can develop values and character in our children by giving the opportunities to both see themselves reflected and experience the lives of others. Beyond our own moral obligation to support students to become the best version of themselves, there are also statutory requirements that every school must adhere to.

For example, the Ofsted framework expects students to behave respectfully and courteously, as well as the school providing lots of opportunity for personal development. The newest RSE statutory guidance, released in 2019 and updated in 2021, outlines the ways in which schools must teach and support students to develop healthy and respectful relationships. There is also an expectation for all schools to provide spiritual, moral, social and cultural education, which includes moral and social skills and values. 

​Its immersive platform can help you to embed positive values in your classroom and equip your students for the future through its world of positive human stories.

Each story has its own 360 degree environments, unique soundscapes and powerful short films to immerse students fully in a world beyond their own.

Students meet with individuals from communities across the globe, connect with their inspiring stories, and reflect on their values.

Our Kids’ Cup storyworld, which features the journeys of five young people competing in an international children’s football tournament, is one of many that helps teachers introduce values including perseverance, resilience and leadership to students.

​Independent research conducted by the University of Tampere has also shown that Lyfta’s immersive human stories help students to develop empathy and understanding for those who are different from themselves. 

By Anna Szpakowska, Lyfta Professional Development Lead  

The countdown has begun for the Men’s Football World Cup 2022.
​
As excitement grows about the competition, teachers can leverage this exciting opportunity to harness the power of sport to nurture positive values in the classroom.

Find out more about our sponsor Computeam's work to support sustainability with IT that lowers schools’ energy costs, CO­­2 emissions and drives sustainability. That’s why they're thoughtful about the partners they work with.
 
For example, Computeam supply laptops and Chromebooks from Acer because they have one of the best sustainability programmes as a technology manufacturer. For example, 80% of an Acer Vero laptop is composed of recycled Ocean bound plastics.

Acer also offer 70% reduction in carbon emissions from an average mixed environment of desktops and laptops. Working with PX3, a team of scientists providing sustainability assessments to a wide range of customers and via PhD research, in partnership with the University and Business School of Warwick; PX3 found an 84% reduction in CO2 emissions across a typical legacy estate of Windows desktops when using Acer.

Coupled with cashback incentives via Acer’s Green Rewards; an overall Trust-wide user device strategy from Computeam can significantly reduce both operational and capital costs.

So what are Acer’s Green Rewards?
Put simply; you get a valuation of your old energy-zapping kit, purchase new devices, make a claim, have your old devices collected and then receive your cash reward! In five easy steps you’ve offset some of the cost of newer, energy saving devices and helped to lower your carbon footprint whilst doing your bit for sustainability.

Given the targets for all Government Departments to ensure sustainability and decrease carbon dioxide emissions; including the Department for Education (DfE); it is no surprise that large scale projects funded by the DfE seek to push Schools and MATs to declare carbon offsetting.

How will your School account for this should it be required?
Yet, it's not only user devices. Large scale infrastructure projects, such as replacing whole Networks and Switches can incur huge costs. Through Computeam's partnership with Aruba-HPE, you can benefit from 0% interest loans directly from Aruba-HPE and even a ‘buy back’ of legacy kit, reducing cost and saving you money.

Speak to a member of the Computeam Team who will assess your wireless network and advise on moving to a mobile device strategy that will reduce the number of energy-draining switches and the demand on your electricity bills.

As a Cloud First provider; Computeam look to replace energy-zapping Servers with all the associated costs of maintenance and possible failure, with a cost-save Cloud solution. Assuming a server utilises 136 watts at 100% efficiency, did you know that keeping a server operating 24/7, 365 days of the year - assuming a cost of 35p per kWh for electricity - will cost you £4,169.76 per annum!

The older the server, the less efficient it will be and costlier to run!
Now consider schools running two or more servers...

So, schools are invited to speak to Computeam about a move to the Cloud that makes sense.
 
But what about Computeam's credentials pledge regarding sustainability?  
Like Acer, Computeam are in partnership with Ecologi who plant trees (whole forests actually) that ensures a lower carbon footprint of all employees both at work and in their day-to-day private lives!

For the last 14 months Computeam have reduced 617 tonnes and planted 8,673 trees; supporting 21 projects to generate new carbon-zapping forests! See more information here
 
Contact 
Email or call Computeam directly to discuss any aspect of your IT requirements and how they can help you to save costs. 

Paragraph 221 of "Keeping Children Safe in Education (2022) states that: 
“schools and colleges should consider carrying out an online search as part of their due diligence on the shortlisted candidates. This may help identify any incidents or issues that have happened, and are publicly available online, which the school or college might want to explore with the applicant at interview.”

Our sponsor, SchoolPro TLC works with schools to provide specialist expertise and explains what this means for schools.

Consider the Purpose of this Processing
In this case, it is part of your recruitment process so any data that you collect or process as part of this, should only be used for that purpose.

Lawful Basis
Make sure you know what lawful basis you are using for this processing.
As this is being proposed within statutory legislation (i.e. KCSIE 2022), the lawful bases that apply are likely to be Article 6(c) legal obligation or Article 6(e) public task. In this case, Article 6(e) would seem to be the most appropriate if you are a state school. If you are a private school, Article 6(c) would be relevant here.

Actual Data 
Consider what actual data you are going to be processing.
Are you going to be keeping any results from these online searches? If so, what? And for how long? And how are you going to keep the data secure?
This essentially covers a number of the principles of the UK GDPR such as data minimisation, storage limitation, and integrity and confidentiality.

Retention
In terms of retention, use your retention schedule (refer to the IRMS Toolkit or similar) to identify how long you might consider keeping any relevant data from the searches. Make sure this is proportionate to the purpose.
For most checks, you might record in your SCR that the check was conducted.
For others, you may want to keep the evidence in case of a challenge before securely destroying it.

Consider Transparency
Your job applicant privacy notice should make it clear that this data is going to be processed and explain some of the points above. You should also consider a statement on your application form. 

Job Applicant Privacy Notice Template 
An updated job applicant privacy notice template is available on the SchoolPro portal (in Global Documents).

Contact
For more information or if you have any questions, you can contact SchoolPro TLC.

​Towergate Insurance, one of our sponsors, provides an insight into health and wellbeing support as one of the major factors in the recruitment and retention of talent.

In a significant survey* of 500 decision makers in the UK, undertaken for our sister company Towergate Health & Protection, 42% stated their support for the health and wellbeing of staff is a key reason people stay with their employers. In addition, 31% said health and wellbeing support is a key reason people choose to work for them.
 
The research supports our anecdotal evidence of the wider reaches of health and wellbeing support, and why it is so important that employers have a clear and well-communicated strategy. The wider the health and wellbeing support offered, the better the array of talent it will attract and retain.

On the flipside, nearly one in five (18%) employers stated that not offering enough health and wellbeing support impacts their ability to recruit and retain people: a stark warning for all.
 
Health and Wellbeing
Support for health in general was viewed by 42% of employers to have increased the most in importance for enhancing the recruitment and retention of talent. 26% percent of employers said support for mental health had increased most in importance, and 19% said it was the overall health and wellbeing package that had grown most in terms of priorities.
 
Social interaction through work (11%), communication of support offered (9%), support for financial health (9%), and an environmental, social and governance (ESG) strategy (8%), were also identified as increasing in importance. So, the support offered needs to be wide and holistic.
 
Implementing a Strong Health and Wellbeing Programme
According to the survey results, and evidence seen by Towergate Health & Protection across its client base, implementing a strong health and wellbeing programme is vital in the recruitment and retention of talent. Moreover, the programme must be widely communicated to employees and easily accessed and managed by employees and employers alike if it is really going to make a difference.

The Four Pillars of Health and Wellbeing
A strong programme must support all four pillars of health and wellbeing: emotional, physical, financial, and social health - to add the most value to recruitment and retention.

Research shows that all four are not only important in keep existing employees healthy, and to retain their loyalty, but also to attract new employees.
 
Employees’ needs and demands have shifted dramatically since before the pandemic struck.
We have all had a realignment of priorities, and employers need to match these if they are to attract and retain the best staff, which is only going to become more important.
 
*Research conducted by Opinium on behalf of Towergate Health & Protection. Sample: 500 UK HR decision makers. Field dates: 28 January to 7 February 2022.

Contact
To find out how Towergate could assist your school in finding the right employee benefits for your staff, contact Adrian Henley.

​We recently saw the release of the Government’s response to their consultation on the proposed Data Reform Bill.

It is still early days for the proposed legislation and there is a lot to go through from this response. In addition, the timeline for the new legislation and exactly what it will look like based on this response is unclear at this stage.

But our sponsor, SchoolPro TLC, has looked at the consultation outcome and you can read their initial reaction and thoughts about how it might impact on working with schools in the future.

Privacy Management Programmes to be a Compliance Requirement
This is one that we have been expecting and we have built the online audit/accountability tool in the new portal with this possibility in mind.

Essentially, the proposal is to reduce down the accountability requirement to the following six key areas (from the current ten):
 

• leadership and oversight
• risk assessment
• policies and processes
• transparency
• training and awareness of staff
• monitoring, evaluation and improvement

 
This potentially simplifies the process and our audit tool has been developed to be fully configurable.
So, if this change goes ahead as suggested, the existing tool can be adapted to the new Privacy Management Programme and relevant information, actions etc already in the tool, can be ported across as required. The Government have been keen to highlight that this is not to reduce the rigour of accountability and lower standards, but to create a more flexible tool that can scale depending on the risk level of the organisations. This may well ease some of the burden on smaller schools, for example.

Data Protection Officers (DPO) to no longer be mandatory and to be replaced with a ‘senior responsible individual’
This proposal removes the need for an independent DPO with no conflicts of interest and allows the role to be taken on by a senior individual within the organisation. That person will still fulfil many of the existing roles of a DPO, so it is likely that many organisations will simply continue with their existing arrangement. The ‘senior responsible individual’ will be responsible for:

• representing or delegating a representative to the ICO and data subjects
• ensuring appropriate oversight and support is in place for the programme and appointing appropriate personnel
• providing tailored training to ensure staff understand the organisation’s policies
• regularly auditing the efficacy of the programme.

 
At present, it is not fully clear if this will apply to all organisations; or whether it will be only small organisations and those that do not process high levels of sensitive data that are able to drop the requirement for a “DPO”. We are obviously going to keep a keen eye on this one!

Removal of Data Protection Impact Assessments (DPIAs)
The thought here is to provide a more flexible and tailored approach to organisations.

Again, the Government are keen to emphasise that this is not to reduce rigour and lower standards and they state that organisations will still have to identify, assess and manage risk. This may allow for a more risk-based approach where lower risk processing has a simpler risk management approach and higher risk processing still follows a similar DPIA process to what is currently in place.

However this is implemented; thankfully, this should not involve new risk management for legacy systems as the Government has stated that “existing DPIAs would remain valid as a way of achieving the new requirement.

Removal of the Record of Processing Activities (RoPA) Requirement
As with DPIAs, this is to provide a more flexible approach that can be tailored to different organisation depending on size and the nature of their processing activities. This will link to the Privacy Management Programmes and will require organisations to have “personal data inventories” that “describe what and where personal data is held, why it has been collected and how sensitive it is.”

​From what we have read so far, we believe that our existing data mapping tool will allow for these inventories to be created still with very little need to be adapted from their current format.

It is also clear that not everyone is happy with the proposals.

​Reading through the response, the prevailing theme appears to be “we asked about this, most of you weren’t happy with proposed changes… so we’re going to make some anyway;” which is an interesting approach to a consultation.

All we can say is, watch this space…
​
Report by Ben Craig CIPP/E, Director of SchoolPro TLC Ltd

The Met Office has warned that temperatures could hit 43C over the coming week, which would make it the hottest day ever recorded in the UK. 

Our sponsor, Wolferstans Solicitors, provides some guidance for employers as summer temperatures soar.

If it’s too hot to work, can employee’s leave?
Under UK law there is currently only a minimum working temperature set, which is 16C. However, if the employee’s work involves rigorous physical effort, the temperature should be at least 13C. 

There is unfortunately, no meaningful figure that can be placed on high temperatures, to indicate if it is in fact too hot to work. That said, employers are responsible to ensure their employees and workers are comfortable and in their working environment. This extends to helping them keep cool. Health and safety should also factor into an employer’s consideration as to whether it is too hot to work.  

Can employee’s legally ask for air conditioning in their workplace?
Employers are obliged to keep employees comfortable, which falls within them needing to ensure the working environment is of a reasonable temperature for those using it. From this, the concept known as "thermal comfort" has been established. By managing the thermal comfort within the workplace employers are more likely to improve morale, productivity and health and safety.

The Health and Safety Executive note the six basic factors to cause temperature discomfort are:

1. Air temperature;
2. Radiant temperature;
3. Air velocity;
4. Humidity;
5. Clothing insulation and 
6. Metabolic heat.

A way in which they suggest you can control the thermal comfort of these factors is by using air conditioning units or air dehumidifiers. If you want further advice on whether you should be installing air conditioning, as you feel are having employee complaints about the temperature in the workplace, then please get in contact via the below contact details.

Do employees have to wear their usual work attire in sweltering heat?
This very much depends on the organisation.

For example, if you are employing tree surgeons you would not be complying with the health and safety laws and organisational policies if you allowed you employees to not wear their personal protective equipment, such as the thick heavy chainsaw trousers which they most likely do not wish to be wearing on an extremely hot day.

In circumstances where it is reasonable for there to be a flexible dress code, such as in an office environment, employers should be doing this to help with employee’s thermal comfort and productivity.

If in doubt whether this applies to you, the Health and Safety Executive provide further information on this.

How else can employers ensure that "thermal comfort" is managed well?
Hybrid working is becoming increasingly popular and making the most of this on an extremely hot day could benefit employers and employees. Employers need to consider whether the building they have is equipped for a heatwave. In doing this they should factor in whether there is a lot of glass, if it is an older building, whether there is good ventilation, and whether or not they already have air conditioning installed.

Employee productivity could be higher, should they be allowed to work from home in a cooler environment. If this is not possible then employers need to control the thermal comfort of their employees in the workplace as best as they can, given their circumstances. Ways to do this is by providing fans, if safe to do so, in the event they do not have aircon.

If you have any concerns over your workplace, or employees refusing to attend work during the heatwave, please make contact via our new enquiries section of the website.
​
By Rachel Lee, Wolferstans Solicitors